1. Raised Purchase Orders enter a purchase
order or auto-create form supplier quotation.
A purchase order that is entered but not sent to
A manager has the status of raised.

2. Pending Purchase Orders once a raised order has been sent to a manager for approval its
status becomes Pending. Pending purchase
orders cannot be edited or deleted, however
they can be viewed or cancelled.

3. Cancelled Purchase Orders a purchase order that has the status of raised or pending may be cancelled. Cancelled orders exist for reporting purposes.

4. Rejected Purchase Orders the approving manager reviews the purchase orders via
Double Click ERP Approval System. If after reviewing the purchase order the manager decides to reject it, its status is changed and
an email will be sent back to the requisitioning user with the title Rejected Purchase Order and the reasons for the rejection. Rejected orders cannot be deleted or cancelled, but may be sent again for approval at any stage.

5. Approved Purchase Orders once a purchase order is approved, it cannot be edited, deleted
or cancelled. Only approved purchase orders
can be sent to suppliers.

6. Sent Purchase Orders when a purchase order
is sent to the vendor via fax, email or XML, the status of the purchase order is set to Sent.